SANCTION:                  This meet is sanctioned by USA Swimming and Indiana Swimming.  Sanction #IN05221

HOST:                          Carmel Swim Club, 300 E. Main Street, Suite E, Carmel, IN  46032

POOL:                          Eric Clark Activity Center

                                    Carmel High School Natatorium

                                    520 East Main Street

                                    Carmel, Indiana 46032

FACILITY:                    Competition Pool: One 50-meter pool with 8-nine-foot wide lanes each with competitor non-turbulent lane markers.  Colorado Time System 5, will be used.  For Friday/Saturday nights and Saturday/Sunday mornings lanes 1-7 will be utilized for competition with lane 8 reserved for warm-up and warm-down.  For Saturday/Sunday afternoons, there will be no separate warm-up, warm-down facilities.  In the event of circumstances necessitating changes during the meet, information will be updated on the Carmel Swim Club website www.carmelswimclub.org .  Balcony spectator seating is available.

PARKING:                    Free parking will be available in the lots adjacent to Carmel High School.  Additional parking is available north of the pool at the football stadium (approximately 1/3 mile).  Team busses should load and unload at the Natatorium entrance (Building Entrance 21) and park at the football stadium.  Spectators will not be able to park on school grounds on Friday, May 13, prior to 3:00 P.M.

RULES:                        Current USA Swimming and Indiana Swimming rules will govern meet.  Please pay special attention rule 202.3.2: At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down.  The Meet Director or Meet Referee shall assist the member in making arrangements for such supervision.

ELIGIBILITY:                Age as of May 13, 2005 shall determine age for the meet.  All swimmers must be currently registered with USA Swimming.  These registration numbers must accompany entry.  Coaches must constantly display their USA Swimming coach credential to gain deck access.  The meet referee or meet director reserves the right to ask for coach credential display and/or deny access if coach does not comply.

MEET FORMAT:           All events are TIMED FINALS.  This meet will be run with split sessions Saturday and Sunday.  The Friday evening session consists of the following age groups: 11-12 and Open events.  The Saturday evening session consists of the following age group: Open events.  The Saturday and Sunday morning sessions consist of the following age group: Open events.  The Saturday and Sunday afternoon sessions will consist of the following age groups: 10 & Under and 11-12 events.  The Carmel Swim Club reserves the right to limit the number of heats in all events to keep the time line manageable.  There will be no refunds for a swimmer not making the top heats.  Limits will be posted to the Carmel Swim Club website Tuesday May 10, 2005.  All entrants for distance events must provide their own counter and timer.

Carmel Swim Club reserves the right to use chase starts or fly-over starts for all events.

NOTE: Age groups 13-14 and Open will compete together but be awarded separately.  Age groups 8 & Under and 9-10 will swim together but be awarded separately.

POSITIVE CHECK-IN:    Positive Check-in means “I am here and I intend to swim this event”.  All Friday events & 1500m Free require positive check-in.

Deadline:     Friday Events 4:15 P.M.

                  1500 Free 5:15 P.M. Saturday

Positive check-in sheets will be located at the security tables as you enter the pool on the deck level.  All swimmers not declaring intent to swim via positive check-in will be scratched.  Since the number of heats will be limited on Friday and on Saturday for 1500m Free, failure to check-in may jeopardize your opportunity to swim your events.  Positive check-in will NOT be required for Saturday and Sunday events, except 1500m Free (see “Scratches” below).  The 1500m free will be swum from fastest to slowest alternating 1 heat of girls with 1 heat of boys.

ENTRIES & LIMITS:      No team entry will be broken.  Each swimmer will be limited to four (4) events per session.  If an entry is submitted with an individual entered in more events than this rule allows, the entry will be made by order of events starting with Event #1 until the rule is satisfied; there will be NO refunds.

In the event that the meet is over entered, CSC reserves the right to determine which entries to accept.  Among the items CSC will consider when making these determinations are: Teams will not be broken, number of officials and volunteers provided by the team, balance of age group and gender in entry, level of competition and geographic location.

EVENT SEEDING:         Seeding of Friday events and the 1500m Free will be made after the close of positive check-in.  In all individual events on Saturday and Sunday except the 1500m Free, the swimmer is assumed to be swimming unless he/she has been scratched from the event.  Events will be seeded Friday night for Saturday morning afternoon events and Sunday events.

SCRATCHES:               Scratch forms will be available at the Clerk of Course for scratching Saturday and Sunday events.  Scratches shall be made at the Clerk of Course prior to:

            Saturday events:       6:00 P.M. Friday

            Sunday events:         2:00 P.M. Saturday

ENTRY FEES:               All fees must accompany entry.  Please make check payable to: CARMEL SWIM CLUB.  Individual events: $4.00 per event.

                                    There is also a $1.00 per swimmer, per meet, Indiana Swimming surcharge which must accompany each entry.

DECK ENTRIES:           Accepted if meet is not filled and ONLY as NEW ADDITIONS; CHANGES WILL NOT BE ACCEPTED.  Entry fee for deck entries is $8.00 per event.

DEADLINE:                   All times must be submitted in LONG COURSE METERS TIMES AND COMPLETED TO THE HUNDREDTH OF A SECOND.  Please enter each swimmer with their first and last names, age and USA Swimming number on the entry.  Entries will not be accepted before 8:00 A.M., April 4, 2005.  The final entry date for entries to be received is by 5:00 P.M., April 29, 2005 or when the meet is full, whichever is later.  Teams not accepted will have their entries returned as soon as possible, but no later than May 2, 2005 via E-mail or US postal depending on form of entry.  Deadline will be extended if the meet is not full.  We strongly suggest submitting entries via e-mail of Hy-Tek CL2 file.  E-mail confirmation of receipt will be returned.  All e-mail entries must be followed by a paper entry and check for entry fees.  If e-mail entry is not possible, We highly recommend using email or some form of express mail to deliver your entry, i.e., Federal Express, Overnight Mail, etc.  HAND DELIVERIES, TELEPHONE ENTRIES OR FAX ENTRIES WILL NOT BE ACCEPTED.  Please make your check payable to: Carmel Swim Club and enclose it with your entry.  This meet will be run using Hy-Tek Meet Manager computer program.  Diskette entries will be accepted using Hy-Tek Commlink program (do not forget to “age up” swimmers for 5/13/05).

                              A printed copy must accompany the diskette.  In all cases, the printed copy is the final word in any disputes involving entries.  Entries of more than 10 swimmers not submitted via e-mail or on disk will be subject to a $25 data procession fee.

                                    Mail entries and fees to the Entry Chaiperson:

                                                Bethany Burchill

                                                10418 LaSalle Road

                                                Carmel, IN 46033

                                                (317) 574-0335

                                                email: cscmeetentry@yahoo.com

Friday night’s events will be posted on the Carmel Swim Club web site after the close of entries.  www.carmelswimclub.org

FINAL RESULTS:         One complimentary copy will be provided to every club with five or more swimmers. Extra copies may be ordered at the meet for $8.00.  Final results will also be posted at the CSC web site at www.carmelswimclub.org .

AWARDS:                    Awards for 1^st through 8^th in all events.
Team awards will be presented for 1^st, 2^{nd and 3rd}.
High point award in each Age Group.

Awards will not be mailed.

SCHEDULE:                 (All times are Central Day-light Time)

Friday, May 13:

Warm-ups:                 4:00-4:50 P.M.             Meet starts:     5:00 P.M.

Saturday, May 14:

Morning session:

Warm‑ups:                  6:15-7:35 A.M.            Meet starts:     7:45 A.M.

Afternoon session (A)11-12's:

Warm‑ups:                  not before 12:15          Meet starts:     not before 12:50 P.M.

Saturday evening session (1500m Free):

Warm-ups:                  not before 6:00 P.M.    Meet starts:     not before 6:45 P.M.

CLERK OF COURSE:    The Clerk of Course will be located on deck.  Lane assignments will be posted at various points around the pool.  We highly encourage coaches to cover check-in, scratch and meet procedures with their new swimmers and parents.  ABSOLUTELY NO PARENTS WILL BE ALLOWED ON THE POOL DECK.  This is an insurance requirement of USA Swimming.

CONCESSIONS:           Concessions will be available at the concession stand on the second level just outside the seating area. ABSOLUTELY NO SMOKING IS PERMITTED IN THE BUILDING.

ADMISSION:                Admission will be charged. Children 10 and under are free.

HEAT SHEETS:            Heat sheets will be available for purchase by spectators.

WARM-UPS:                Lanes for warm-ups will be assigned.  Check your coaches packet!

                                                1277 Helford Lane                               11232 Westminster Way

                                                Carmel, IN 46032                                Carmel, IN 46033       

                                                (317) 572-9881                                   (317) 816-0021

                                                wdoron@indy.rr.com                           dbelford@indy.rr.com

MEET REFEREE:                      Greg Hammes

                                                3714 Gould Drive

                                                Carmel, IN 46033

                                                (317) 581-8985

                                                greglhammes@aol.com

OFFICIALS:                 The Carmel Swim Club will need the help of your USA Swimming Officials.  If you have a member that is in charge of your officials please provide his/her name & e-mail address on the entry summary form where requested.

FACILITY NOTE:          The Carmel High School Natatorium is a state of the art facility.  It is important that all people attending this meet, whether it be swimmers, coaches, or spectators, treat this facility with the utmost care.  The following rules will be strictly enforced:

1)   Keep all trash picked up (swimmers and teams in particular)

2)   Do not go or let children go, in any unauthorized areas.  This means any place other than the  lobby, seating areas, or lobby.   Due to USA Swimming insurance requirements only swimmers, coaches, officials and volunteers are allowed on deck.  There can be no exceptions!

The Carmel Swim Club will have security people roaming the deck and locker room areas.  If any swimmer is caught abusing the building or facility, they will immediately be asked to leave the meet and will be barred from further competition.

ORDER OF EVENTS

FRIDAY, MAY 13, 2005 

SATURDAY, MAY 14, 2005

SUNDAY, MAY 15, 2005